FCS Administrative Coordinator

Financial Communications Society

About the FCS

Founded in 1967, the Financial Communications Society (FCS) is a national not-for-profit organization dedicated to improving professional standards in financial marketing communications through a mission of community, education and philanthropy.

We provide industry professionals with a multi-faceted forum for gathering relevant information, sharing actionable ideas and building valuable relationships with fellow practitioners.

FCS Members work in in all disciplines of financial marketing communications, from branding and advertising to media and public relations, from corporate and client communications to digital and social strategy, from public affairs to policy making. Through our wide variety of informational programs and networking activities, the FCS is the voice for the financial communications industry across the U.S.

We host the annual FCS Financial Marketer of the Year Award and the FCS Portfolio Awards for creative excellence in financial services branding & advertising, branded content, digital media, events, external and employee communications, media strategy/planning, and public relations. We bestow the annual FCS Jamie E. DePeau Leadership Award on an FCS member whose performance as a leader, in and beyond the workplace, has a transformative impact.

We stage more than 50 educational events virtually and across the U.S., featuring prominent marketers and compelling panel discussions.

The FCS has a long, proud history of taking the “prosperity” of our activities and providing it to a number of very worthy causes. Our Members Only Virtual Event Series (FCS MOVES) issues a donation to a children’s charity selected by our CMO-level guest speaker at each event. The capstone of our philanthropic activities is our annual FCS Race for Kids (RFK) Marketing Summit & Charity Fundraiser in Stowe, Vermont. Since the year 2000 when the FCS became title sponsor of the RFK event, we have donated more than $2,950,000 to all of our children’s charities in total.

About the position

The primary responsibility will be to assist the FCS CEO across all administrative and New York event management duties. In addition, the Admin Coordinator supports NY committees and the volunteer leadership of the FCS’ regional chapters. This role will require excellent time management skills and the ability to handle competing priorities effectively. Due to the nature of the role, strong attention to detail and the ability to handle confidential information with the utmost discretion is vital.

The position will be permanently remote for day-to-day activities. However, the candidate must be willing and able to attend in-person events in New York City (expected to be no more than 4 times a month).

Overall, the position holder will be responsible for:

  • Helping to manage all FCS NY events, including pre-event registration, creating name badges, running on-site registration, liaising with venues re contracts, set-up, and troubleshooting event production issues that may arise
  • Tracking event revenue and expenses and reporting same to third-party bookkeeper; creating and tracking invoices using Quickbooks; preparing check payments
  • Processing incoming FCS credit card payments via Authorize.net, a web-based merchant system
  • Liaising with various vendors when necessary
  • Maintaining various spreadsheets of FCS data, e.g., new and expiring membership, event guests, speakers bureau, email distribution
  • Using the FCS website to track and manage event registrations
  • Managing content (text and imagery) on the FCS website
  • Managing and creating content for FCS social channels (LinkedIn, Instagram)
  • Assisting people navigating through the website (update user profiles/passwords)
  • Setting up Corporate Memberships/Community Partnerships
  • Completing general administrative duties for the CEO and board members
  • Generating and tracking board meeting minutes.

Technical skills & key competencies required

  • Excellent organizational skills, along with the ability to multi-task
  • Excellent ‘people’ and communication skills, including a clear, friendly and polite phone manner, with a good command of the English language
  • Excellent writing skills
  • Highly proficient use of Microsoft Office Suite to include Word, Excel and PowerPoint
  • Proficient use of Illustrator or comparable graphics program
  • Proficiency in recording and editing video for use on social and web sites
  • Ability to provide a laptop for home office and in-person event use
  • Proactive nature, taking the initiative to solve problems
  • Able to cope with unexpected situations in a calm and poised manner
  • Flexible attitude with a willingness to get involved “to pitch in where necessary”

For more information, including compensation and benefits, please contact FCS Vice Chair Tom Jago, [email protected]. Résumé and cover letter is required for consideration.

Financial Communications Society

Flexible/Remote Option; New York