Job Opening: FCS Admin & Comms Coordinator

The FCS has opened a job search for a new Administrative & Communicatoins Coordinator. Targeted hire date in April 15, 2024.

FCS Administrative & Communications Coordinator; Remote / New York

About the position

The Coordinator will be responsible for a range of administrative, communications, research and New York event management duties working in close partnership with the FCS CEO and Board of Directors. In addition, the Coordinator supports NY committees and the volunteer leadership of the FCS’ regional chapters. This role will require excellent time management skills and the ability to handle competing priorities effectively. Due to the nature of the role, strong attention to detail and the ability to handle confidential information with the utmost discretion is vital.

The position will be permanently remote for day-to-day activities. However, the candidate must be willing and able to work in-person events in New York City (expected to be no more than 4 times a month).

Overall, the position holder will be responsible for:

  • Helping to manage all FCS NY events, including pre-event registration, creating name badges, running on-site registration, liaising with venues re contracts, set-up, and troubleshooting event production issues that may arise
  • Tracking event revenue and expenses and reporting same to third-party bookkeeper; creating and tracking invoices using QuickBooks
  • Processing incoming FCS credit card payments via Authorize.net, a web-based merchant system
  • Liaising with various vendors when necessary
  • Maintaining various spreadsheets of FCS data, e.g., new and expiring membership, event guests, speakers bureau, email distribution
  • Using the FCS website to track and manage event registrations
  • Creating, scheduling and posting engaging content across social media platforms (LinkedIn, Instagram)
  • Monitoring online interactions and respond to comments and messages swiftly
  • Collaborating with the CEO and Communications committee to analyze the effectiveness of social media campaigns
  • Managing content (text and imagery) on the FCS website
  • Assisting people navigating through the website (update user profiles/passwords)
  • Setting up and maintaining Corporate Memberships/Community Partnerships
  • Completing general administrative duties for the CEO and board members
  • Coordination with 25-member Board of Directors: handle calendar invites, tracking board meeting minutes for all monthly Board and executive Committee meetings.
  • Staying updated with industry trends, news and best practices related to financial industry
  • Assisting committees with data gathering and analysis as needed

Technical skills & key competencies required

  • Bachelor’s degree with some concentration in communications or marketing
  • A pro-active and actionable mindset with the ability to work independently and as part of a cohesive team
  • Excellent organizational skills, along with the ability to multi-task
  • Excellent ‘people’ and communication skills, including a clear, friendly and polite phone manner, with a good command of the English language
  • Excellent writing skills: experience developing content for social media, a plus
  • Highly proficient use of Microsoft Office Suite to include Word, Excel and PowerPoint
  • Proficiency with or ability to learn QuickBooks
  • Proficient use of Illustrator or comparable graphics program
  • Proficiency in recording and editing video for use on social and web sites
  • Ability to provide a laptop for home office and in-person event use
  • Proactive nature, taking the initiative to solve problems
  • Able to cope with unexpected situations in a calm and poised manner
  • Flexible attitude with a willingness to get involved “to pitch in where necessary”
  • Proficiency in navigating social media platforms and analytics tools

For more information, including compensation and benefits, please contact FCS Vice Chair Tom Jago, [email protected]. Résumé and cover letter is required for consideration.